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Project Administrator

Location: Calgary
Company: NES Fircroft
Hours: Full time

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Our client, a large oil and gas company, is currently seeking a Project Administrator for a 1- year contract in Calgary, AB.
**Calgary Only and Candidate MUST be comfortable with working in the office**

The Project Administrator role is primarily responsible for assisting the Project Manager with administering and controlling all aspects of the transformation program. This role will also be responsible to provide administrative support to the Enterprise Asset Management team.

Project Controls/Management Role Responsibilities (80%):

Support the Project Manager in developing and maintaining project plans, charters, deliverables and schedules
Facilitate weekly meetings with team members to track project deliverables
Identify trends and root causes of deviations against the baseline project plans and recommend remedial actions
Track and maintain project change logs
Perform proper tracking of the project budget in order to proactively apply corrective actions/measures when necessary
Track project invoicing and payment schedules
SharePoint team site administration and records management
Produce and assist with communications and design of PowerPoint, Word and Excel documents
Coordinate meetings with project stakeholders

Administrative Role Responsibilities (20%):

Provide administrative support to the Asset Management team as required
Time Management - manage and organize calendars, email and workday to ensure maximum time efficiency is achieved. Anticipating and initiating appropriate actions as required.
Handle a wide range of duties, tasks and requests as well as anticipate needs or issues
Review ways of working and collaborate on improvements
Coordinate travel arrangements
Expense report submission and administration
Submitting requests for the team via the IT system. E.g. onboarding & off-boarding as required
Coordinate agendas and take minutes at EAM and working group meetings


Senior Project controls and administrative support expertise, minimum 5 years
Flexibility and ability to work at a fast pace, managing competing priorities, often while working independently
Proficient with the Microsoft Office Suite, SharePoint, Internet navigation, MS Teams, email and general computer use
Solid interpersonal and communication skills across all levels of the organization
Solid organizational skills and attention to detail
Ability to learn tasks quickly and become efficient in a short period of time
Excellent time management skills and the ability to prioritize
Ability to perform work with constant interruptions
Ability to handle confidential material and treat accordingly
Proactive and self-motivated
Team mindset

Experience in technical writing
Ability to influence and engage others
Qualifications in marketing/communications/project management
Experience with event management/planning
Knowledge of Agile fundamentals

Working Conditions:
Some travel, within North America, is required

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Infrastructure, Life Sciences, Mining, Automotive and Chemicals sectors worldwide.With more than 100 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.

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